What is the police check for the passport

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General information

Passports are still required in a Europe with open borders. According to the passport law, Germans who leave or enter Germany are required to have a valid German passport or a recognized replacement document with them and thus identify themselves.

We hope that the information on these pages will help you prepare the necessary applications and answer your questions about the respective procedure.

The following applies when applying for passports or ID cards:

Identification documents can only be requested by appointment and in person (taking fingerprints). In the case of minors, both parents or the parent with sole custody must also visit in person.

Please use the leaflets below to find out about the documents to be submitted. Please bring all the necessary documents with you to your appointment. Only complete applications can be accepted. If the application is incomplete, you will need to arrange a new appointment for a new interview.

At the end of this page are the application forms for adults and minors, which you can print out yourself if possible and fill out at home. If this is not possible for you, you can of course also receive the application forms from the diplomatic mission abroad.

The fees for the individual passport and identity papers can also be found in our information sheet.

Biometric passport photos

Please read the information in the leaflet below carefully. Passport photos that do not meet the criteria described cannot be accepted.

Many representations have a photo booth in the waiting area of ​​the consular office. Otherwise, they will be happy to provide you with information on where the nearest photo booth / photographer can be found.

Please make sure that you:

- fill out the application form in full,

- Submit the correct passport photos and

- all necessary documents (see leaflets) add.

In this way, you avoid unnecessary queries and help keep processing times as short as possible.

You can find information on the General Data Protection Regulation GDPR

e-passport

In principle, e-passports must be re-applied for, an extension is not possible. You can keep your previous e-passport during the processing time.

Processing time:

The passport is ordered from the Bundesdruckerei in Berlin and sent from there to the relevant passport authority (diplomatic mission). The issue of a passport therefore usually takes four to eight weeks from the date of application. There are also the postal delivery times if you apply for the passport from an honorary consul or an honorary consul.

In urgent cases, the passport can be applied for using the express procedure for an additional fee. The processing time at Bundesdruckerei is reduced to two working days from receipt of the order. How quickly the passport arrives at the diplomatic mission depends on the respective courier connections. In the best case, the passport arrives at the diplomatic mission after 8 to 15 days; in the case of an unfavorable courier connection after around four weeks.

Validity period:

From the age of 24, the e-passport is issued with a validity of ten years. For younger applicants, the e-passport is valid for six years. An extension is not possible.

Children's passport

It is not possible to enter children in their parents' passport, i.e. children always need their own travel document.

An e-passport can also be applied for for a child under the age of 12.

Alternatively, a child's passport can be applied for instead of an e-passport that is valid for six years. However, it is only valid for one year from the date of issue. Before its validity expires, the child's passport can be extended for a maximum of one year up to the child's 12th birthday. From the age of 12, a child needs a regular passport.

Please check whether a child's passport is sufficient for any planned trip, as child passports are not recognized in all countries outside the EU or an entry visa is required to enter some countries.

Processing time:

This depends on the individual case. The children's passport can often be issued by the representations in Madrid, Barcelona, ​​Las Palmas, Málaga and Palma on the same day or within one to two working days, provided that the application documents are complete. When applying to an honorary consul or an honorary consul, the post times for the secure dispatch of the application or children's passport are added.

Please notice thatbefore the first issue of a travel document in many cases it is necessary to submit a name declaration first. The name declaration can be submitted to the diplomatic mission abroad and will be sent to the responsible German registry office. This then issues a certificate of name use.

Identity card

German diplomatic missions abroad have also been able to issue identity cards since 2013. It is also possible for children and young people to apply for an identity card.

The identity card can be applied for from birth, from the age of 16 even without the involvement of the custodian. In the case of minors who have not yet reached the age of 16, both parents or the parent with sole custody must also be present.

For technical reasons, it is unfortunately not possible to apply for identity cards from the honorary consuls.

The online identification function is deactivated for children and adolescents under 16 years of age.

When applying, you can decide whether you want to hand in your fingerprints for storage.

Processing time:

The identity card is ordered from the Bundesdruckerei in Berlin and sent from there to the diplomatic mission abroad. The issue of an identity card therefore usually takes four to eight weeks from the date of application.

Validity period:

From the age of 24, the identity card is issued with a validity of ten years. For younger applicants, the identity card is valid for six years. An extension is not possible.

Temporary passport

Temporary passports can only be issued in justified exceptional cases; an e-passport or identity card should be applied for at the same time. In the case of minors, both parents or the parent with sole custody must also visit personally.

Please note that the honorary consuls cannot issue temporary passports.However, you can submit your application there, which will then be sent to the relevant representative for further processing.

A provisional passport can only be applied for in exceptional cases if a passport cannot be issued in good time for the required purpose, even using the express procedure. For the urgency, the representation needs appropriate evidence (e.g. flight booking, etc.).

The period of validity of the provisional passport is adapted to the respective purpose and is a maximum of one year.

Please note that some countries (e.g. the USA) do not allow entry with a temporary passport or only with a visa.

Processing time:

The provisional passport can often be issued by the representations in Madrid, Barcelona, ​​Las Palmas, Málaga and Palma on the same day or within one or two working days, provided that the application documents are complete. When applying to an honorary consul or an honorary consul, the post times for the secure dispatch of the application or passport are added.

Loss of ID

You are in Spain as a tourist, have lost your identity document or have been stolen:

How do I get a new travel document?

Once your identity has been verified, the German representations can issue you with a “travel document as a passport substitute” for your return to Germany. This is valid for a maximum of one month and also entitles you to transit through other countries. The entry in a Third country however, this is not possible.

You can find out where the nearest German representation is and how it can be reached from our.

Honorary consuls (except in San Sebastián / Donostia and Andorra) are also authorized to issue travel documents.

Please note that in most cases the German representations have to request proof of identity from Germany (e.g. from the passport authority of your home town).

In special emergencies, a return document can also be issued outside of the regular opening times, provided that identification is possible. Unfortunately, on weekends or on public holidays, in most cases it is not possible to obtain the relevant documents from the relevant German passport authority. A travel document as a passport replacement for returning to Germany can then be issued on the following working day at the earliest. A return flight, which may be lost as a result, or additional expenses for the extended stay do not justify any claims for damages against the diplomatic mission or the Federal Republic of Germany. Please understand that in times of high tourist traffic, the issue of the document within one working day is only possible in exceptional cases. This is especially true for the Balearic Islands in the summer travel season.

Please note that both custodians must give their consent in order to issue a travel document for minors. If only one parent has custody, additional evidence is required. In the case of minors traveling alone, parents can give their consent to the travel document at their citizens 'office and ask the citizens' office to send it directly to the responsible diplomatic mission by fax or email.

In any case, the theft or loss of your passport or identity card must be reported to the Spanish police and a complaint must be made.

Which documents have to be submitted?

  • fully completed application form
  • police report of loss or log of the theft report
  • 2 passport photos (*)
  • if available: proof of identity

The application form for a travel document can be found below. You can of course also receive the application form at the diplomatic mission abroad.

A fee of € 21.00 (outside office hours: € 29.00) will be charged for issuing the travel document as a passport replacement.

(*) Many representations have a photo booth in the waiting area of ​​the consular office. Otherwise, they will be happy to provide you with information on where the closest photo booth can be found.

Change of residence in the identification document

If your place of residence has changed, your new place of residence can be entered by the responsible German diplomatic mission abroad.

Changes of residence in the identification document can be requested in person (only by appointment) or by post. The change of residence is free of charge. Further information on the documents to be submitted can be found in the following information sheet.

For technical reasons, no changes of residence can be made in ID cards at the Consulate General in Barcelona.

Applying for a passport at an honorary consul or an honorary consul

At the German honorary consuls - with the exception of Honorary consuls in Andorra, San Sebastián and Zaragoza - Passports can also be applied for. However, an ID card cannot be applied for there.

Please note that when applying for passports at the honorary consuls, additional fees for the consular certification of identity (€ 35) and the authentication of signature (€ 20) apply in addition to the regular fees and expenses. In addition, there are the respective postage expenses and, if applicable, the fees for the certification of photocopies.

A name declaration that may be necessary for issuing a passport can also be submitted to the honorary consuls.

Please refer to our interactive map to find out where honorary consuls are located in the official district of your responsible diplomatic mission.

Leaflets

Leaflet for applying for a German identification document (general information)

Leaflet for applying for a German identity document (adults)

Leaflet for applying for a German identity document (minors)

Name of a child and birth announcement

Application forms

Application for adults or ID card for those over 16 years of age

Application for minors

Application for a change of residence

Authorization to collect your ID card / Autorización recogida DNI alemán

Authorization to collect your passport / Autorización recogida pasaporte alemán

Declaration of consent for minors / Declaración de consentimiento menores

Declaration of receipt of the PIN letter / Declaración de recepción de la carta de contraseñas

Information for visitors

1. The diplomatic missions abroad are required to check the bags and luggage of visitors. In order to avoid delays, we kindly ask you not to bring large and heavy luggage or laptops with you to your visit, if possible.
2. It is forbidden to bring mobile phones, tablets or similar devices with a microphone, loudspeaker or camera. Visitors can lock these devices in a locker provided for this purpose at their own risk for the duration of their visit or give them to the security staff for safekeeping.

3. Photography in the building is not permitted.
4. Admission is only granted with the permission of the diplomatic mission's security service.
5. Please take care of your personal belongings and documents. The diplomatic missions abroad assume no liability for loss or theft.